Hosting a nonprofit event is a great way to engage supporters and raise funds, but planning and managing events can be complex without the right tools.

If you’re already using DonorSnap, you know it’s a powerful CRM for tracking donors, recording event attendance, and managing communications. However, when it comes to selling tickets, setting limits, and creating a streamlined registration process, event-specific software like EventSnap can make a big difference.

In this article, we’ll look at what DonorSnap does well for event management, where its limitations begin, and how EventSnap can enhance your planning and execution.

Using DonorSnap for Event Management

DonorSnap helps you stay organized by tracking attendance, managing donations, and sending follow-ups. It’s a strong tool for understanding your supporters and keeping your records accurate.

Build Guest Lists

DonorSnap has powerful tools for segmenting your donor data and creating customized mailings lists. You can use DonorSnap’s DataMiner Platinum to build your guest lists for your events.

Promote Your Event with Communication Tools

DonorSnap users can build customized emails in our mass email tool, or enjoy our integration with Constant Contact. Either tool allows you to promote your event and invite people on your guest lists. 

Send Personalized Thank-Yous

After your event, DonorSnap makes it easy to send thank-you messages tailored to each guest. Using batch codes and merge fields, you can customize letters based on what someone donated or whether they attended. These messages can be printed or emailed in bulk.

Track Attendance and Engagement

Logging who attends your events is helpful for building long-term relationships. You can easily record attendance through interaction records, which helps with future invitations and shows patterns between event attendance and giving history.

Collecting Event Registrations

DonorSnap’s Responsive Forms provide basic event registration capabilities, though organizations hosting larger or capacity-limited events may benefit from specialized event management features. There is no option to limit ticket quantities, and it isn’t a shopping cart experience. This means that  upsells, merchandise, and registration details can be difficult to organize into appropriate donation records and contact records when multiple tickets are sold in one transaction.

While DonorSnap handles the relationship management side beautifully, EventSnap was purpose-built to handle the complex logistics of event execution.

Where EventSnap Adds Value

EventSnap is an event ticketing and registration system built by the DonorSnap team. It’s designed to give nonprofits more control and flexibility while planning and managing their events.

Set Ticket Limits

Unlike Responsive Forms, EventSnap lets you set ticket quantities for each type of ticket. This is essential for events with capacity limits or VIP options. You can avoid overbooking and provide a more organized guest experience.

Manage Groups of Tickets

When hosting events like Golf Outings or Galas, you may sell groups of tickets like golf foursomes or tables. EventSnap makes it easy to link and sell groups of tickets. You can easily assign guests to tables or groups. If you need to move things around you can do this in the system. 

Sell Tickets and Add-Ons

EventSnap supports custom ticket types and pricing. You can also offer upsells like meal packages, merchandise, or sponsorships right in the checkout process. This helps increase your revenue per guest without adding complexity. Learn more about how event software helps you raise more here. 

Create Branded Event Pages

With EventSnap, you can build public-facing event pages that reflect your organization’s branding. These pages include ticket information, photos, and full descriptions, and they’re easy to share in your emails or on social media.

Manage Guest Lists and Check-In

EventSnap gives you access to your real-time registration list and streamlines check-in on event day. Whether guests register in advance or walk in, you can stay organized and reduce day-of stress.

Sync Data to DonorSnap

Since EventSnap was built to work with DonorSnap, data from your event can be uploaded directly into your CRM. This ensures your donor records are complete and accurate without requiring duplicate data entry.

Tips for Better Event Planning with Nonprofit Software

If you’re planning an event, here are a few tips to help you make the most of your tools:

• Use early bird pricing or limited ticket quantities to encourage early sign-ups
• Offer optional add-ons during checkout to increase total ticket value
• Send prompt and personalized thank-you messages after the event
• Promote your event with a clear and branded event landing page

Final Thoughts

DonorSnap is a reliable tool for managing donor records and communications, but pairing it with EventSnap creates a more complete event management solution that will save you time and provide your supporters with an excellent user experience.

EventSnap allows you to limit ticket quantities, offer upsells, create polished event pages, and manage guest check-in. After the event, all your data flows back into DonorSnap, keeping everything organized and ready for future outreach.

If you want to improve your event planning and guest experience, EventSnap is a natural extension of your DonorSnap toolkit.

Visit eventsnap.com/book-a-demo to see how EventSnap can support your next event.